Financial Obligations and Payments -MS
FCPS and the Hayfield Secondary Middle School Band will not charge students a fee for any mandatory aspect of the Hayfield Band program except for musical instrument and course material fees of which are permitted by the Virginia Department of Education regulations. Schools cannot require a student to pay fees for course materials in excess of the amount approved by the FCPS School Board in Notice 5922.
The following is a description of the Hayfield Secondary Middle School Band course material fees and FCPS-sponsored optional activity fees for participation in the music program for the upcoming season.
FCPS Sponsored Optional Activity Fee
This is a fee that students are expected to pay if they choose to participate in any activities/trips associated with the Hayfield Band. This fee is determined and assessed based on the estimated cost of the trip/activity – including such costs as transportation, accommodation, registration, food, and other miscellaneous expenses. Examples of trips/activities would include the Spring Band Trip. Students who do not pay the fees associated with a trip/activity will be ineligible to perform/participate in the trip/activity.
Optional Activity -Spring Trip
Amount To Be Determined (~$160)
Due Date Initial deposit will be in November with subsequent payments to follow
Musical Instrument Rental Fee: This required fee only applies to students who play school-owned instruments and covers maintenance costs of those school-owned instruments. Students who are verified to be on free/reduced meal plans are to pay $20.
Instrument Rental Fee Woodwinds and Brass
Due Date 9/30/17
Instrument Rental Fee Percussion
Due Date 9/30/17
Concert Uniform Accessories: Certain uniform accessory items have to be purchased separately by the students as needed. Concert uniforms for men include tux shirt, jacket pants, bow tie and cummerbund. Uniform dresses will be purchased by the boosters and sold at cost to facilitate time and uniformity.
Individual Performance Events: There are opportunities throughout the school year for individual students to choose to audition and/or participate in other bands. Examples include the All-District or All-State Band and the Solo and Ensemble Festival. Audition or participation fees are often assessed for these opportunities by the sponsoring organization. The Hayfield Band does not establish such fees, but the Hayfield Band often assists in the collection of these fees from individuals who elect to participate and the submission of one group payment to the respective sponsoring organization. These fees are communicated at the time other information about these opportunities is communicated.
o Payments can be made out to Hayfield Secondary School. Please include the student’s name and fee being paid in the memo line of the check.
o Payments made by check should be placed in the lockbox within the band room (next to the folder cabinets).
Please put the money in a sealed envelope and write the first and last name of the student and the name of the fee being paid (ex. Jane Doe, Marching Band fee) and take the envelope to the front office of the school. The West Springfield High School staff responsible for collecting such cash payments will give you a receipt to acknowledge the cash payment. NO CASH PAYMENTS SHOULD BE DEPOSITED INTO THE LOCKBOX IN THE BAND ROOM.
Through the FCPS supported band assistance program CHARMS, you can make credit card payments. We ask you to sign up for charms with the directions on the CHARMS page on this web site.
Refunds: Typically fees paid are non-refundable once commitments and purchases have been made. These refund policies will be communicated separately as they relate to individual activities.
Financial Assistance is available for those in need of such assistance. Requests for financial assistance should be made directly to the Band Director prior to the due date for the related fee.
There will be two fund raising campaigns this year. A candy and wrapping paper sale is scheduled for mid-September and a citrus sale is scheduled for mid-October (deliveries in December). Participation is strongly encouraged, but not required. Symphonic and Concert Band members may obtain points toward their spring trip through these fundraisers. A percentage of monies earned by the student is applied towards his/her individual student account, reducing the cost of the spring trip. The band also uses the funds raised for a number of items, including guest artists, supplies, trips, and the purchases of instruments, such as bass clarinets, baritones, and percussion instruments